Training matrix software for construction & transport · gocertly.com

Never miss another expired certificate.

Certly watches every expiry date and emails you 90, 60 and 30 days ahead, automatically. And you can see at a glance who's cleared for site tomorrow.

Start for free Start the countdown ↓

set up in 2 minutes · import your own spreadsheet · no credit card

From deadline to routine.

A lapsed CSCS card or an out-of-date MOT means downtime: a worker turned away at the gate, a vehicle that stays parked. Certly counts down so you never have to.

128days

First reminder

Lands in your inbox with plenty of time to book a course or an inspection slot.

98days

Second reminder

Nothing sorted yet? Certly calmly nudges you again.

68days

Action needed

The final warning — flagged amber on your dashboard too.

38days

Expired

We don't let it get this far any more.

What does one expired document cost?

Missing an expiry date feels like a small slip, but the bill isn't. Here's what it comes to in practice:

£1,000

Driving without a valid MOT

A roadside fixed penalty starts at £100, but the court fine runs up to £1,000 per vehicle — and up to £2,500 if the vehicle is found dangerous.

£188 p/hour

HSE Fee for Intervention

Found in material breach during an inspection? HSE bills you for every hour of its time — the visit, the letters, the follow-up (2026/27 rate).

£500+ p/day

Turned away at the gate

A worker with a lapsed card doesn't get on site, a vehicle without MOT stays in the yard — while wages and lost revenue keep running.

Certly starts at £21.95 a month. One prevented fine pays for more than a year of it — before you even count the downtime you save. And if something does lapse, your dashboard shows the fine risk that's sitting open.

Start for free

How it works

1/3

Add your people, vehicles and plant

Enter employees, vehicles and equipment — or upload your existing training matrix spreadsheet and it's all in at once.

2/3

Attach documents with expiry dates

Pick from ready-made document types. Certly suggests the expiry date automatically based on the validity period.

3/3

Certly stands guard

Every single day. You and your team get an email at 90, 60 and 30 days out — and the dashboard changes colour with it.

Reminders are just the start.

Certly also takes on the work around them: the typing in, the chasing up, the proving and the planning ahead — and keeps pushing until it's sorted.

ai reading + mail-in

Snap a photo — or just forward it

Upload a photo or PDF, or forward the certificate to your company's own Certly address. Certly reads the type, number and dates itself; you just double-check.

one system

People, vehicles and plant together

Your training matrix, your fleet's MOT and tachograph dates and your LOLER inspections in one place — instead of three spreadsheets that each need minding.

self-service · 4 languages

They photograph it, you approve it

Each worker gets their own reminder — in English, Polish, Romanian or Dutch — and sends in the new card from their phone, no login needed. You click approve.

certificate pass

A digital pass for every worker

A personal pass page with a QR code for site: the gate checks it and sees the live status. An old screenshot gives itself away instantly.

and beyond that

Escalation at 14 and 7 days, including to the owner
Weekly summary every Monday morning
Automatic monthly report to your client
Role requirements: see who's missing what
Annual planner with cost estimate
Subcontractors keep their own documents current
Evidence pack as a PDF for the audit
Share link with QR for the principal contractor
Tachograph downloads tracked on day intervals
Fine-risk card on your dashboard
Compliance onboarding before day one (Pro)
Exceptions with an end date (Pro)
Project file per client (Pro)

See all features →

Level-headed people,
quiet nights.

“I used to keep three spreadsheets — and still missed a CSCS card. Now I simply get an email in good time when something's coming up. Peace of mind.”

SSarah W.
H&S manager · groundworks contractor, 45 staff

“At the last DVSA roadside check they asked for the tachograph calibration. I could show it straight away. Last year that would have been a fine.”

DDave M.
Transport planner · haulage firm, 28 vehicles

“We supply labour to rail projects. Certly flags PTS medicals and D&A renewals months before Sentinel would block anyone. No more last-minute panics.”

JJames O.
Director · rail labour supplier, 20 operatives

Everything with an expiry date.

From CSCS cards to MOTs to LOLER thorough examinations: keep your workers' certificates, your fleet's inspections and your plant's examinations in one place. If it can expire, Certly keeps an eye on it.

Still running a training matrix in Excel? Certly is the version that watches itself: upload our training matrix template and everything's in, in one go. Create an account and import — or download the free template first.

A price that grows with you.
Starting at £21.95.

workers + vehicles + plant

certly

Everything tracked

Expiry dates, reminders and evidence — complete certificate management.

£21.95/month

Automatic emails at 90, 60 and 30 days and on the expiry date
AI reads certificates: photo or PDF in, fields filled
Workers renew via their own link — you just approve
Role requirements: see instantly who's missing what
Spreadsheet import, weekly summary and audit evidence pack (PDF)
Reminders in English, Polish, Romanian and Dutch

Try free for 14 days

no credit card needed · cancel monthly

certly pronew

Everything tracked + gate-ready

For teams that also want to know who's cleared for site tomorrow.

£38.95/month

everything in certly, plus

Projects & clients with requirements per job
Gate readiness up front: who's cleared for site tomorrow
Compliance onboarding: new starters complete before day one
Project file per client: share link and evidence pack PDF

Try free for 14 days

the trial includes Pro at no extra cost

Subcontractor add-on — every subcontractor keeps their own certificates and company file up to date in their own portal, with a compliance score.

+ £12.95 /month

per company · prices excl. VAT · 14-day free trial of everything, Pro and add-on included

See all features →

Missing a feature? Send us a message — we're happy to build what you need.

new · projects & gate readiness — certly pro

Who's cleared for the gate tomorrow?

Link projects to clients and their requirements. Certly works out per worker and machine who's ready to deploy — and what still needs sorting before the start date.

Requirements per job

Record per client what gets checked at the gate — blocking, or as a warning.

Complete before day one

New starters upload their own paperwork before their first shift, with reminders and escalation.

Project file

One share link or evidence pack PDF per project: your client sees live that it all checks out.

Sorted today.
On time forever.